Qualifications:
Highly organized with strong background in management and administrative procedures.
Creative, flexible, detail & deadline oriented.
Multi-tasking capabilities. Able to work in a fast paced environment and prioritize tasks.
Strong written & oral communication skills.
Dedicated team player.
Able to work independently and with a great degree of confidentiality.
Experience:
2007 – Present: Personal Assistant/Business Concierge – Leave It 2 Me
Self employed as a Personal Assistant/Business Concierge working with various clients, customizing my services to fit
their unique needs.
QuickBooks – personal and business finance tracking; billing; bank recon; account recon; financials for year end
Pay Bills – manage personal check book & banking. Manage vendors.
Organization – office, home, garage & life
Calendar – personal & business appointments
Email – respond to all; forward to client as necessary
Personal Errands – pharmacy, dry cleaning, bank. Arrange various appointments to fit schedule; doctor, lab, hair, DMV, Optometrist. Shopping; personal & business
Travel –business & personal trips; domestic & international
Reservation agent – field inquiry calls & emails for Nicaraguan resort; collect payment; assist guests with questions; collect final payment; arrange all amenities for guests. Wire transfers to Nicaragua for payroll & supplies.
2000 – 2007: Executive Assistant to EVP of Marketing & Sales; Dealer Relations Specialist; Marketing and Sales Coordinator – Jaguar Cars North America
Manage calendar, correspondence & emails for Executive Vice President
Organize and manage National Sales Meetings and the presentations.
Central point of contact for various departments contributing to presentations and events
Coordinate all executive and visiting VIP travel and entertainment.
Conduct phone calls and handle routine executive duties in the absence of the executive.
Draft, edit and sign executive correspondence and communications.
Work closely with Vice Presidents reporting directly to EVP on all projects and deadlines.
Administer use of department American Express card, including statement reconciliation and approvals.
Process travel expenses on Ford website. Reconcile to paper statement each month.
Manage equipment and supplies for all department staff.
Administered all HR issues and record keeping; approve online time cards for eligible direct report employees.
Provided support to Regional Field Sales Team.
Oversee departmental budget and forecasting; Approve online purchase orders with EVP sign off.
Take the lead in administrative processes for entire operations, including corporate and regional offices.
Produce instruction manuals for various systems software distributed to field personnel and added to the 'new employee' manual.
Worked with American Express (Ford mandated Travel Company) to book air travel within approved Ford policies.
Managed vehicle transportation for display and drive events.
Processed global meeting registration through Ford Motor Company to acquire approval on funding and meeting logistics.
Liaison between dealers and Jaguar executives.
Organized air, ground and hotel accommodations for dealers and executives for all events; includes using a charter airline when needed.
2000 – 2007: Executive Assistant to EVP of Marketing & Sales; Dealer Relations Specialist; Marketing and Sales Coordinator – Jaguar Cars North America (cont.)
Logistics coordinator for all dealer related events including;
Quarterly dealer committee meetings, NADA Convention and national dealer launch of new product, market research, annual UK design review.
1995-2000: Executive Assistant to CEO, CFO, VP of Sales & Corporate Counsel - WorkSeek.com (formerly American Recruitment)
Oversee all phases of investor relations, including correspondence with investors, handling of all legal documentation and issuing stock certificates. Maintain all records of activities in stocks and securities.
Assist corporate counsel to facilitate all legal processes.
Corporate Notary
Direct the Manager of Event Operations on all aspects of production, expenditures, personnel, policies, procedures, etc.
Plan and manage all corporate events, i.e. annual kick off, holiday party, company Picnic, Investor/Shareholder meetings and company incentive trips.
Back up to HR Director on corporate and employee matters.
Coordinate all executive and visiting VIP travel and entertainment.
Conduct phone calls and handle routine executive duties in the absence of the executives.
Draft, edit and sign executive correspondence and communications.
Organize, chair and/or participate actively in executive meetings, including follow-up with executives for completion of tasks. Maintain agenda and minutes for weekly senior management meetings.
Maintain corporate books, records and reports.
Design visual presentations for the CEO and VP of Sales.
Transcribe dictation for Corporate Counsel and VP of Sales.
Manage equipment and supplies for all executive staff.
Event Operations Manager & Office Manager WorkSeek.com
Managed and produced 200+ national career fairs per year as follows:
Created and developed an entire department from a one person staff to a team of 8.
Coordination of hotels, catering, exhibitor services and in-house travel. Site evaluation, selection and logistical management.
Event Graphics Production i.e., design and produce customer ads for event program booklet.
Vendor selection & purchasing of all printed event materials. Production of welcome packets and program booklets, event supplies and event signage.
Sales Order Processing
Post event data distribution to customers via floppies & CDs
Conducted all in house facilities maintenance; Ordered all office supplies and print materials
Orchestrated facilities move of entire company to larger facilities each year.
Working with CEO, put all administrative policies & procedures in place
Administered all HR issues and record keeping
Provided support to CEO & Sales Team
Coordinated all company meetings, presentations, employee relations events & incentive trips
Skills & Associations: